Within the age of artificial intelligence, there isn’t a reason not to do that automate time-consuming tasks within the workplace. Yes, it takes some work upfront, but you liberate time and energy you possibly can spend on other priorities.
“By automating tasks that will be automated, you liberate your brain to give attention to the tasks that provide the very best return on investment. Often, things that will be easily automated find yourself exhausting you and taking over lots of time,” he says Alexis Haselberger, productivity, time management and leadership trainer. In response to her, freeing yourself from tedious and time-consuming tasks not only helps you’re employed faster and reduces the necessity for time, but additionally means that you can use more of your brain for creative activities.
Not to say reduced stress. “Each automation personal and work tasks can increase productivity and reduce anxiety by eliminating manual errors and saving time,” says Diana Lepilkina, marketing manager at Data Analytics and Automation Platform Connector.io. “WITH automationwe will forget concerning the tedious tasks under the hood and be more productive and fewer stressed.”
WITH lead generation software to social media scheduling tools, there are a lot of solutions automate a few of your day by day dutiesno matter role and industry. As Lepilkina puts it, artificial intelligence technologies have evolved rapidly lately and “may play an increasingly necessary role in automation routine tasks in lots of industries.”
For instance, Hive automate allows users to create automated workflows and access a growing library of “workflow recipes” created by others. And with countless other automation software solutions in the marketplace, the chances are limitless.
Along with custom processes, there are a lot of other time-consuming tasks that each skilled should automate. Listed below are some common workplace tasks you possibly can start tackling today.
1. Inbox management
Lepilkina recommends using email filtering manage your inbox. From filtering high-priority emails – say, messages out of your boss – to sending industry newsletters on to a separate category in your inbox, automatic filters provide help to easily sift through emails and prioritize them accordingly. You too can routinely delete or archive messages to remain in “zero inbox”
2. Planning
Consider the hours wasted annually syncing everyone’s availability to book a gathering. Scheduling is one in every of those time-consuming workplace tasks that definitely must be automated. You’ll breathe a sigh of relief. “Through the use of a tool like Calendly and even Google Meetings, you eliminate lots of unnecessary communication effort,” Haselberger says.
3. Data collection and reporting
Data collection is one other time-consuming workplace task that should be automated. It’s true that automating data reports could be a bit more complex than giving someone access to your Calendly – however it’s price it, considering most teams leverage data indirectly, shape or form. The very first thing you should automate is manual data entry. Again, a platform like Hive – or Zapier, or Pipedream, or Connected helper – could make your work on this area easier since it means that you can consolidate data from various tools in a single place.
“For the typical company using over 100 applications, collecting data from various sources could be a time-consuming process. By collecting all of your data in a single place and constructing routinely updated reports, you possibly can save time and improve data accuracy. This may very well be particularly useful in data-driven industries akin to finance or marketing,” says Lepilkina.
Using an internet scraping API tool like ZenRows, is one other approach to save time when extracting data from web sites with a straightforward API call. This will be useful for quite a lot of purposes, akin to collecting data for market research, competitive intelligence, or product development.
4. Accounting/invoicing/budgeting
Chances are you’ll not be an accountant, but when you’ve got any financial tasks in your plate, akin to bookkeeping, invoicing, or perhaps even team budget management, it’s price automating them. “These tasks involve lots of manual data entry, which might result in errors and wasted time. It will probably also help with budgeting and forecasting,” adds Lepilkina.
There are tools like Wave and Quickbooks that will be customized to fit your needs. But even learning how one can hack Excel can assist if you happen to’re liable for your team’s budget. Determining how one can use Excel doesn’t must be boring either. Due to creators like Mrs Excel, there are fun ways to explore your spreadsheet.
The fantastic thing about all this automation is that these days you needn’t know how one can code or have developers in your team to reap the advantages of automation. Even individual contributors can profit from task automation, saving helpful time and increasing their personal productivity.