2.3K
In search of an in depth comparison of Hubstaff vs Toggl Track?
Tracking worker time is important for businesses — whether or not they work in a distant team or brick-and-mortar offices.
And while using a time tracking tool is the best method to accurately track your employees’ actual work hours, which software do you have to pick?
Hubstaff and Toggl Track (formerly often known as Toggl) are among the hottest time tracking and productivity management software available out there.
On this Hubstaff vs Toggl Track comparison article, we’ll put their features head-to-head so you possibly can get an idea of which tool suits you best. And when you’re not satisfied with either, we’ll recommend one other time tracking tool that may meet your needs.
Table of Contents
Let’s dive in.
What’s Hubstaff?
Hubstaff is a time tracking, productivity, and team management tool that helps organizations and their employees increase productivity and track work hours.
Hubstaff has a sensible tracking system that means that you can track the time employees spend on tasks at work routinely. This tracking app also has several other useful features like automated payroll and GPS tracking.
A few of Hubstaff’s key features include:
- Time tracker to permit insights into time wastage.
- Worker monitoring and screenshots.
- Worker payroll and client invoicing.
- Detailed reports and accurate online timesheets.
Hubstaff is out there on Windows, Mac, and Linux platforms. You can even use Hubstaff in your cell phone — it offers each an Android app and an iOS app.
Hubstaff also integrates with platforms like FreshBooks, GitHub, and Basecamp.
In search of more details about Hubstaff?
What’s Toggl Track?
Toggl Track is an easy time tracking tool that may aid you replace the normal timesheets.
While Toggl Track is primarily a timesheet app, it also offers task management and revenue tracking features — which is beneficial for small businesses and freelancers seeking to increase their profitability.
Here’s what Toggl Track can aid you with:
- Identifying the tasks your team is spending most of their time on.
- Invoicing clients easily with billable and non-billable hours.
- Estimating timelines and budgets for straightforward project management.
You should use Toggl Track through your phone because it offers an iOS and Android app. It also integrates with tools like Asana, Jira, and Trello.
Hubstaff vs Toggl Track comparison
Let’s take a have a look at each Hubstaff and Toggl Track on a feature-by-feature basis so you possibly can determine which tool provides one of the best value.
1. Time tracking
Here’s how Hubstaff and Toggl Track compare against one another when tracking time:
A. The Hubstaff approach
Hubstaff’s time tracking is broken down into two fundamental elements:
1) Automatic time tracking
To make use of Hubstaff’s time tracking, you’ll first need to put in it in your computer. When you log in to the app, you possibly can select from two options: Me or Team.
If you happen to select the Me option, you’ll see:
- The full working hours per day.
- Total working hours per week.
- An activity percentage.
If you happen to select Team, you’ll see the identical stats for your entire team.
You’ll also see:
- Online users.
- Activity levels of online users.
- A graph showing the variety of hours worked by employees that week.
From this screen, you may as well view timesheets to see what number of hours an worker has worked on a particular project — or you possibly can even view the time your team spent on a single project.
2) Activity levels
Hubstaff also has an Activity Levels feature that may detect every second you spend using a keyboard or mouse and classify that as energetic time. All the things else falls under idle time.
For instance, let’s say an worker works for 50 seconds.
15 seconds are spent moving the mouse around, and one other 15 seconds are spent typing. Each the keyboard and mouse are used for 10 seconds – while the opposite 10 seconds don’t have any mouse or keyboard activity.
This might give the worker an activity level of 80%.
With Hubstaff, you possibly can obtain reports that show activity levels to discover how long employees spend on tasks. Nonetheless, activity levels can greatly vary based on an worker’s job.
B. The Toggl Track approach
Toggl Track is a time tracking software that features manual and automatic time tracking options.
Anyone can use the one-click manual time tracking option across the net app, desktop, and mobile app. You possibly can even use Toggl through the Firefox or Chrome extension!
All you’ve got to do is click on the Start button to trace time and click on Stop if you finish.
You would also use the automatic time tracking mode to start out tracking time if you open a particular app or type a selected set of words.
Moreover, Toggl Track also features a Pomodoro timer that reminds you to take breaks at set intervals — it’s available through the desktop app and browser extension.
Wish to learn more about Toggl Track?
Quick recap
Hubstaff dives into time tracking with its automatic mode, and activity levels feature that enables for straightforward workflows. However, Toggl keeps things easy with one-click tracking, and likewise has a Pomodoro timer.
2. Worker monitoring
Worker monitoring is a feature that almost all businesses (especially remote ones) search for.
It helps them ensure employees aren’t passing off unproductive time as work hours.
Let’s see how Hubstaff and Toggl Track handles worker monitoring:
A. The Hubstaff approach
Here’s how Hubstaff helps managers monitor employees:
A. Screenshots
Hubstaff can take random screenshots of worker workscreens. This helps managers see what their employees work on in real-time.
Managers can set the feature to take a maximum of three screenshots every ten minutes and even completely turn it off if screenshots aren’t needed.
B. Web and app tracking
While screenshots can show you what your employees were working on, it will possibly’t let you know which apps and sites they used or for a way long.
Here’s where Hubstaff’s web and app tracking feature is available in.
You possibly can see the URLs accessed by employees, the time spent on the web site and other details.
One other report shows you the way long employees use particular software and even displays the usage of apps as a percentage of the full work time.
B. The Toggl Track approach
Toggl Track has a feature that tracks every app or website a user has viewed for greater than 10 seconds.
You should use this time tracking app to get an in depth view of how employees spend their work time. You possibly can see in the event that they’re spending an excessive amount of time on one website or application.
Since Toggl doesn’t position itself as worker monitoring software, it doesn’t offer screenshots or other monitoring features.
Quick recap
Hubstaff provides features reminiscent of screenshot monitoring, app and URL tracking. Toggl has a feature that records apps and web sites you’ve viewed for greater than 10 seconds.
3. Worker privacy
Certain businesses find worker monitoring a necessary consider keeping employees productive. But how do you monitor employees without invading their privacy?
Let’s take a have a look at how Hubstaff and Toggl Track protect worker privacy:
A. The Hubstaff approach
While you need to use Hubstaff to watch mouse and keyboard activity, Hubstaff never stores any keyboard data.
All it does is check if there’s mouse or keyboard activity and record the result, so no third parties can access that data.
Hubstaff also takes measures to store all screenshots of worker screens on Amazon’s S3 servers. These servers provide industrial-grade protection, making it harder for cyber attackers to acquire any sensitive information.
B. The Toggl Track approach
Since Toggl Track is principally a time tracking tool, it has a built-in feature that may sense when users are away from their computer.
Like Hubstaff, Toggl Track doesn’t store keystrokes or mouse movements. It only checks when you’ve been inactive for a set period of time.
Toggl Track also doesn’t provide a screenshot feature, so that you won’t need to worry about them ending up within the incorrect hands.
Quick recap
To guard your privacy, not one of the tools store keyboard and mouse data. Furthermore, all screenshots taken by Hubstaff are saved on Amazon’s S3 servers.
4. Reports and timesheets
Reporting is a necessary characteristic of any time tracking tool.
In spite of everything, how would you analyze the tracked time of your employees without reports, right?
Here’s a have a look at how Hubstaff and Toggl Track handle reporting:
A. The Hubstaff approach
Hubstaff users get access to an extensive list of reports divided into six categories. Here’s an in-depth have a look at each category:
1. General reports
This category includes six reports which might be commonly accessed by employers:
- Weekly Report.
- Manual Time Edits.
- Expenses Report.
- Timesheet Approval.
- Apps and URLs Report.
- Time And Activity Report.
2. Payment reports
There are two categories of payment reports you possibly can access through Hubstaff:
- Accounts owed: shows the unpaid billable hours of the organization.
- Payments: displays a listing of payments made by the business.
3. Budgets and limits
This category includes three reports that help firms manage their budgets efficiently:
- Weekly limits: weekly spending limits set for every worker.
- Project budgets: shows each project’s budget and the time spent on them.
- Client budgets: shows budgets and time spent on all projects of a client.
4. Time-Off Reports
There are two reports regarding employees’ break day:
- Time-off balances: shows all time-off balances of employees.
- Time-off transactions: shows all approved time-off requests.
5. Attendance report
There is just one attendance tracking report available to users, and it helps with easy worker scheduling.
6. Invoice reports
This category includes 4 reports that provide detailed details about invoices:
- Client invoices: shows all invoices sent to clients.
- Team invoices: displays all invoices sent by each team member
- Client invoices aging: shows all unpaid client invoices inside 90 days.
- Team invoices aging: shows overdue team payments inside 90 days.
7. Job sites report
The Job Sites Report shows the time tracked by your team inside the range of a particular job site.
B. The Toggl Track approach
Unlike Hubstaff, Toggl Track doesn’t offer a big selection of reports for users.
Here’s a have a look at the reports offered by Toggl Track:
1. Summary report
You should use the Summary report to ascertain out the tracked hours, billable hours, and even use bar charts and pie charts to check data.
2. Detailed report
The Detailed report displays time entries individually over a particular date range. You can even filter the information on this report by project, client, user, task, etc.
3. Weekly report
Weekly reports provide an summary of what number of hours each worker worked during the last week.
Quick recap
Hubstaff has an intensive collection of 10+ reports for users to view from. Nonetheless, Toggl only provides three reports for its users.
5. Payroll and invoicing
Many organizations use time tracking tools since they make billing clients a more efficient and accurate process.
So why not include payroll and invoicing features in time tracking tools, right?
That’s precisely what Hubstaff and Toggl Track have done.
Let’s learn how each of those tools handle the payroll and invoicing function:
A. The Hubstaff approach
Hubstaff can aid you generate invoices routinely or manually. It even offers an automatic payroll feature that saves time when calculating employees’ pay.
Hubstaff can even aid you sync timesheets along with your payroll.
You possibly can integrate with apps like Quickbooks to routinely export your tracked time. If you desire to link up a payment gateway to Hubstaff, it supports PayPal, Transferwise and Payoneer.
Nonetheless, invoicing is just available on Hubstaff’s Premium plan and Enterprise plan.
B. The Toggl Track approach
Although Toggl Track has a billable hour and amount tracker, it doesn’t provide an inbuilt solution to invoicing and payroll management.
Nonetheless, Toggl Track has over 100 integrations.
Considered one of these integrations is Margn — an accounting software that may bill time entries, aid you manage your receivables, payables, and expenses.
Quick recap
Hubstaff has inbuilt features that help create manual and automatic invoices. Toggl integrates with Margn to bill time entries and manage receivables.
6. Pricing
Let’s take a have a look at the pricing plans of each Hubstaff and Toggl Track:
A. Hubstaff pricing
Hubstaff has 4 pricing plans users can select from:
- Free plan – supports time tracking features, activity levels, limited screenshot and payment options.
- Basic plan: Starts at $7/user per 30 days and offers very limited functionality. So if you desire to monitor your employees with GPS tracking, this isn’t the choice for you.
- Premium plan: Priced at $10/user per 30 days – includes “Basic” features + GPS and mobile tracking + break day and holidays + attendance monitoring + payroll.
- Enterprise plan: Starts at $20/user per 30 days – includes “Premium” features + VIP support + concierge account set-up + higher public API limits.
Each paid plan also features a 14-day free trial.
B. Toggl Track pricing
Toggl Track also has 4 pricing plans available for users:
- Starter: $9/month per user – offers time tracking and basic reporting features.
- Premium: $18/month per user – includes Starter + team management and real-time features.
- Enterprise: custom pricing – all the things in Premium + extra customizations and expert support.
A greater alternative for time tracking
We’ve compared each Hubstaff and Toggl Track on time tracking, monitoring, privacy, reports, payroll, and pricing.
But there’s one other tool that it’s best to even be considering…
What’s Time Doctor?
- Track how much time employees spend on tasks.
- Help employees to stop idling at work.
- Generate real-time productivity reports.
- Integrate with tons of other productivity software.
You’ll have access to several detailed reports that’ll show you the exact data you might want to analyze your team’s productivity.
Hubstaff vs Toggl Track: Final verdict
Although you need to use each Toggl Track and Hubstaff as time tracking tools, it’s clear that every tool is healthier fitted to different purposes.
Hubstaff is great for anyone searching for an all-in-one package that gives complex features, while Toggl is great for those searching for an easy time tracking solution.